Official Abstract Submission Process for the 37th Annual Meeting & Scientific Sessions of the Society of Behavioral Medicine

SBM is no longer accepting abstract submissions for the 2016 Annual Meeting & Scientific Sessions. The deadline for abstract submissions was September 10 (11:59 p.m. EST) and December 30 (11:59 p.m. EST) for rapid communication poster submissions.

The 2016 Annual Meeting & Scientific Sessions represents the 37th meeting of the Society of Behavioral Medicine (SBM). The meeting theme is “Behavioral Medicine at a Crossroads: 21st Century Challenges and Solutions.” The 2016 Program Committee, on behalf of SBM, welcomes your abstract submission for review.

Below you will find:

Submission Steps and Guidelines

Abstract Submission

Opens:
Wednesday, July 15, 2015
5 a.m. PST/6 a.m. MST/7 a.m. CST/8 a.m. EST

Closes:
Thursday, September 10, 2015
8:59 p.m. PST/9:59 p.m. MST/10:59 p.m. CST/11:59 p.m. EST

Notification:
Thursday, October 29, 2015
8:59 p.m. PST/9:59 p.m. MST/10:59 p.m. CST/11:59 p.m. EST

Rapid Communication Poster Submission

Opens:
Tuesday, November 3, 2015
5 a.m. PST/6 a.m. MST/7 a.m. CST/8 a.m. EST

Closes:
Wednesday, December 30, 2015
8:59 p.m. PST/9:59 p.m. MST/10:59 p.m. CST/11:59 p.m. EST

Notification:
Thursday, February 11, 2016
8:59 p.m. PST/9:59 p.m. MST/10:59 p.m. CST/11:59 p.m. EST

Abstracts for SBM's 37th Annual Meeting & Scientific Sessions need to be submitted according to the instructions that appear in this Call for Abstracts. ONLY those abstracts submitted via the official SBM abstract submission site will be considered.

All abstracts submitted via the official site will be forwarded to SBM’s contracted vendor, CadmiumCD. Upon receipt of your submission, CadmiumCD will issue an email confirmation to the submitting author. Authors can expect to receive the email confirmation of their submission within 48 hours (or two business days) after submission. If you do not receive a confirmation email from the abstract system within 48 hours of submitting your abstract, contact etrimmer@sbm.org.

All abstract submissions will be peer reviewed and may be submitted as an oral presentation (papers, symposia, panel discussions, or seminars) or a poster presentation. All accepted abstracts, excluding rapid communication poster submissions, will be published in the Annual Meeting Supplement issue of Annals of Behavioral Medicine, an official journal of SBM. The supplement will serve as the official abstract publication for the 37th Annual Meeting & Scientific Sessions of SBM.

Learning Objectives

As part of the submission process and to stay compliant with continuing education accreditation requirements, all submitters will be asked to complete at least two learning objectives for each abstract. Learning objectives describe what the attendees will be able to do after attending your presentation; objectives are observable and measurable. Learning objectives are not required for Poster Only submissions as continuing education credit is not offered for this submission type. For more information on how to write a learning objective, please follow this link.

Important Participation Guidelines – Please Review

  • Character Limit: The abstract submission website will allow for 2,100 characters in the abstract body, including spaces. There is an overall limit of 2,300 characters for the abstract body, title, authors, and institutions.
  • Paper/Poster Submissions Please Note: Authors may submit abstracts as “Poster Only,” “Paper Only,” or “Paper or Poster.” Authors are encouraged to submit using the “Paper or Poster” option since all papers submitted under this option that are not selected for paper presentations will alternatively be considered for poster presentations.
  • Complete and Original Results: Each abstract should represent complete and original results. Submitting multiple abstracts in which the same data have been analyzed in different ways, or in which a study is subdivided into small sub-studies, is prohibited and will result in those abstracts being rejected. In addition, this action may result in the individual abstract authors being prohibited from submitting abstracts for future SBM annual meetings.
  • Empirical/Non-Empirical Research: Paper and poster abstracts submitted for presentation must be based on empirical research and report actual (not promised) results along with relevant statistics and significance values. In contrast, abstracts for informational sessions such as seminars, panel discussions, and symposia might include empirical and/or non-empirical contributions.
  • Prior Publication Policy: Papers that have been published or presented elsewhere prior to the time of presentation at the 37th Annual Meeting & Scientific Sessions may not be submitted for consideration by SBM.
  • Abstract Presentation Limit: Authors are limited to participation as “Presenter” in a maximum of three abstract submissions.
  • Presenter Registration: Presenters of accepted abstracts should pre-register for the 2016 Annual Meeting & Scientific Sessions by the early-bird deadline of Tuesday, March 1, 2016. Each presenting author is responsible for his/her registration fee(s) as well as travel and housing costs. Presenters who are unable to attend the Annual Meeting & Scientific Sessions should arrange for another individual to present the paper/poster in question. If changes to the listing of your presenting author are necessary, please notify the SBM national office at (414) 918-3156 or info@sbm.org.
  • Withdrawn Abstracts: Abstract presenters who withdraw a presentation may be denied the right to submit an abstract for the 2017 SBM Annual Meeting. The only exceptions to this policy are (1) absence due to weather related issues that hinder a presenter’s travel to the meeting, (2) absence due to work related emergency, or (3) absence related to personal injury or family health emergency. Please note: Miscalculation of travel costs by the presenter does not qualify as an acceptable reason to withdraw one’s abstract. In the event this occurs, no refunds will be given.
  • Abstract/Presentation Language: All abstract submissions must be in English. All presentations based on accepted abstract submissions must be made in English.
  • Thematic Submissions Encouraged: Submissions are especially encouraged that reflect the theme for the 37th Annual Meeting & Scientific Sessions, “Behavioral Medicine at a Crossroads: 21st Century Challenges and Solutions.” The theme includes, but is not limited to, tobacco free living, healthy eating/active living, health information technology, health policy, multi-sector engagement, and health disparities.
  • Abstract Acceptance Notification: If you DO NOT receive an email notification regarding your abstract submission by Thursday, October 29, 2015, or by Thursday, February 11, 2016 for rapid abstracts, please send an email to info@sbm.org.

Presentation Formats

The 37th Annual Meeting & Scientific Sessions of SBM features a variety of formats including poster, panel discussion, papers, seminars, and symposia. Descriptions of each format follow below.

Posters allow presenters to discuss their research with interested colleagues for 60 minutes in an informal setting. Poster sessions are held on the evenings of Wednesday, Thursday, and Friday and on the morning of Saturday. Poster submissions judged by the Program Committee to be especially original and significant will be highlighted as meritorious and/or citation posters. Only one abstract needs to be submitted per proposed poster presentation.

We all know that not all studies come out as hypothesized and that there is as much to learn from what did not go as planned as what did. For the first time SBM will offer a session highlighting findings that did not come out significant (statistically or clinically). Please consider submitting to the "null" results session, and join your colleagues in sharing what you learned and how it shaped your future research.

Rapid communication posters offer the opportunity for presentation of late-breaking findings in the field of behavioral medicine. Rapid communication posters are scheduled during the poster sessions on the evenings of Wednesday, Thursday, and Friday and on the morning of Saturday. Only one abstract needs to be submitted per proposed poster presentation.

Please note: Posters are a very important and essential part of the SBM Annual Meeting. They are a great way for researchers to discuss their work with colleagues. SBM views poster presentations as equally important as paper presentations.

Panel discussions are hour-long sessions (e.g., debates; discussions about educational topics, career development, or funding opportunities) scheduled for the Thursday, Friday or Saturday of the meeting, designed to allow for discussion among presenters as well as to provide a forum for interaction with session attendees. Panel discussions are expected to have two or more speakers, depending on the structure of the session. Only one abstract needs to be submitted per proposed panel.

Papers clustered around common themes will be presented for 18 minutes each (12 for presentation, 3 for discussion, and 3 for introduction and speaker turnover) and are scheduled for Thursday, Friday, or Saturday of the meeting. Paper submissions judged by the Program Committee to be especially original and significant will be highlighted as meritorious and/or citation papers. Only one abstract needs to be submitted per proposed paper presentation.

Seminars are either half day (2 hour and 45 minute) or full day (6 hour) sessions held on Wednesday. They feature presentations that emphasize the theory and application of practical skills. Only one abstract needs to be submitted per proposed seminar.

Symposia examine important issues from a variety of perspectives. These sessions are scheduled for Thursday, Friday or Saturday of the meeting and last 75 minutes. During these sessions alternative solutions, interpretations, and points of view on a body of knowledge within the field are presented and debated. Symposia that include presenters from different disciplines and include cross-cutting themes relevant to behavioral medicine as well as the program tracks are strongly encouraged. A symposium typically includes one chair, three presenters, and one discussant. The chair can serve as one of the three presenters and/or discussant.

Several abstracts need to be submitted for a symposium proposal. First, the symposium chair should submit a symposium abstract (a summary of the topics/scheduled presentations). Then, using the "Individual Presentation and Details" step, the chair can either complete the symposium presentation abstracts (the summary of the specific solution, interpretation, point of view, etc.) for each presenter OR they can click the blue dialogue icon to email each presenter a request to complete the task. The discussant is not required to complete an abstract but should be listed in the author/presenter section of the symposium abstract.

Program Tracks

Corresponding authors are asked to select one track from the list below that best describes their abstract submission. To read full descriptions of each track, please follow this link.

  • Adherence
  • Behavioral medicine in clinical and medical settings
  • Biological mechanisms in health and behavior change
  • Complementary and integrative medicine
  • Environmental and contextual factors in health and behavior change
  • Health communication and technology
  • Health decision making
  • Health promotion
  • Measurement and methods
  • Population health, policy, and advocacy
  • Psychological and person factors in health and behavior change
  • Quality of life
  • Racial, ethnic, and cultural factors in health
  • Spirituality
  • Translation of research to practice