Poster Presentation Guidelines

For the second year in a row, due to continued space constraints the poster boards will be positioned vertically and the surface area for poster display will be 4 feet wide by 8 feet high (1.2 meters wide by 2.4 meters high). Posters should NOT be as large as these dimensions. The exact poster dimensions are up to poster presenters, but we recommend no higher than 5 feet (1.5 meters) – for ease of vertical viewing.

Find templates at:

What happens if I bring a wrong-sized poster to Philadelphia?

You can make a remedial trip to the Fed Ex located inside the hotel, where posters can be formatted and printed! Please allow for an approximate 24 hour turnaround.

FedEx Office Print and Ship Center
Ph: (215) 923-2520

But to avoid unnecessary hassle and expense – “Go Vertical.”

Purpose of a Poster Presentation:

  • Acquaint conference participants with the fundamentals of your program, project or study quickly and easily.
  • Use text, graphs, tables, charts, and pictures to present only highlights.
  • Catch your viewer’s attention.
  • Make the viewer want to learn more about your program, project or study.

Designing an Effective Poster:

  • Include the abstract title and all authors at the top.
  • Your poster should fit on a board that is 4 feet wide x 8 feet tall. The exact size is up to you, but it’s recommended to be no bigger than 3.5 feet wide x 5 feet tall.
  • Keep any text brief.
  • Do not use all capital letters.
  • Use graphics (charts, tables, pictures) that can be understood in one minute or less.
  • Ideas should flow from panel to panel logically.
  • Assume the viewer will be reading your poster from approximately 3 feet away.
  • Describe all parts of the project/study, including why the outcome did or did not work as expected.
    • Background
    • Objectives
    • Research Design/Program Description
    • Results/Evaluation
    • Conclusion(s)
    • Future Plans
  • The viewer should gain new knowledge or insight by visiting your poster.
  • Consider providing a handout summarizing your research and include your contact information or be sure to have your business cards available for those who request your contact information.

Poster Hall Etiquette:

  • Hang your poster during the assigned poster hanging times. Please do not use this time to preview other posters. Once you have placed your poster please exit the poster hall.
  • Stand by your poster for the duration of the poster session.
  • If you are comfortable doing so, bring handouts with contact information and/or business cards.
  • Chairs are provided only for those with special accommodation needs.

Poster Hanging/Removal Times

To ensure that all posters are hung in time for the opening of each Poster Session and not discarded afterward, SBM asks that all presenters adhere to the following poster hanging and removal times.

Wednesday: Poster Session A:
Hanging times: 4:30 pm  – 6:00 pm
Removal times: 7:30 pm – 8:00 pm

Thursday: Poster Session B
Hanging times: 5:00 pm – 6:30 pm
Removal times: 8:00 pm – 8:30 pm

Friday: Poster Session C
Hanging times: 4:30 pm – 6:00 pm
Removal times: 7:45 pm – 8:15 pm

Saturday: Poster Session D
Hanging time: 8:30 am – 10:00 am
Removal times: 11:30 am – 12:00 pm

*All posters left after the removal period will be discarded